如何天天给教授发邮件还被夸礼貌

在留学生活中，写邮件是与教授、同学、学术导师等重要人士沟通的重要方式之一。为了确保良好的沟通和表达，需要遵循一些礼貌的写邮件规则。下面是留学生礼貌写邮件的最全攻略，以确保你的邮件能够得到及时而积极的回应。

（一）主题:要简洁明了

• 请假： Absent+星期/课程 (Absent on Tuesday) /【课程编号/名称】Absence

• 问问题： Question about xxx （问题主题/课程） /【课程编号/名称】Assignment Questions

• 约时间： Scheduling a Time/ Asking for a Appointment

• 信息获取： Seeking xx Information /Information on xx

• 申请： Master/ PHD Application

• 奖学金： Enquire about Scholarship

• 延期： Extension for xxx

• 订单查询： Order Inquiry

(二）称呼

• 一般格式 Dear + title + last name

• 教授/老师 Dear Professor + last name Dear Dr. + last name

• 经常联络的人/朋友/同学 Hi/Hello+（日常称呼）

• 第一次联络的人/不认识的人 Dear Sir/Madam（一般不用于老师） To whom it may concern

• 不熟悉/已知收件人 Dear Mr /Mrs /Ms+ last name

一般教授或者老师在交流几次后会告知他们希望你如何称呼。可能有些老师井不希望特别正式的称呼，他就会直接告诉你他习惯的称呼。但第一次发邮件要正式且礼貌哦。

如何礼貌问候

• 常用万能问候语： Hope this email finds you well. I hope you are doing well/keeping safe. （适用于疫情期间）
  I hope you had a good weekend/holiday.

如果是连看上一封邮件： Following my previous email.….

• 如果刚与老师联系过： Nice to chat/talk to you +时间(e.g. today, last week) It was great to talk to you yesterday.

• 如果是回复老师内容： Thank you for reaching out to me regarding…. Many thanks

for your feedback. Thanks for your email. Thank you for your quick reply.

• 如果回复晚了表示歉意：Apologize for late reply/response. I m sorry to be so late to get back to you/ reply. Sorry I's been so long since my last email.

正文内容

应该怎么写捏？

▶自我介绍

• I'm a student (ID：xxx)in your +课程名称和编号 xxx suggest I reach out to you because.…. 如果和老师/教授不熟悉的话，需要先告知自己的专业姓名学号等可能需要的信息

▶寻求帮助/提问

• I am writing to ask/enquire/check/confirm.

• I am reaching out because.…

• Might I take a moment of your time to..

• I was wondering if you could._ " Could you please.….

• May I know if you are able to provide me with...

• I’d be grateful if you could.

• It would be great if you can send me.

• I would really appreciate if you could

• Could you please tell me what should I do next?

▶跟进/后续

• In my previous email on +具体日期

▶约时间

• Would you be available on4 具体时间

• I’d like to schedule a meeting on+具 体 时 间

• I am available on +具体时间,if that's convince for you.

• Yes I'm good for the time you suggested.

▶调整时间

• I'm afraid we need to reschedule/delay/put back/ postpone/cancel our appointment/ meeting.

▶再次发送邮件：

• I am resending this email just in ease you missed my previous email on+具体日期

• I just would like to follow up the email sent x days ago regarding

▶请假/延期

• I apologize for missing your xxx class yesterday.

• Could you please give me some time/ an extension on_

Because of __ I'll be away from campus. I'm writing to apologize for my absence from class.

▶附件：

• I've attached..

• Please find xxx attached.

• I am enclosing xxx

• I'm sending you xxx as a PDF file/attached.

• Please take a look at the attached file.

▶感谢：

• Thank you for getting back to me.

• Thank you for the information/ informing me.

• Thanks for the heads up.

• Thank you for your help with

• Thank you for following up on/ with...

▶寻求更详细的解释：

• I didn't fully understand »0x. Could you please explain that again?

• I didn't quite get your point about xxx.

• Could you be more specific?

• Could you give us some details on..

▶等通知 I will wait for further notification.

礼貌结尾

需要这样说

▶期待你的回复

• I look forward to hearing from you. Thank you for your time, and I hope to hear hack from you soon.

▶表示感谢

• Thank you in advance.

• I appreciate a lot for your help.

• Many thanks.

• The best luck with all this.

▶提供材料/信息

• Feel free to contact me if you need anything from me.

• If you have any comments, please feel free to contact.

• Please let me know if you have any further suggestions.

• Let me know if there is any other information I can provide.

▶祝福

• Have a nice weekend.

• Have a nice holiday!

落款可以这样写

• 正式 Sincerely,

• 半正式 Kind regards, Regards, Best wishes,

（以上对于给教授发邮件都适用）

• 非正式 Love from, Take care, All the best,（若非常熟悉亲近可用非正式） 落款记得逗号，再加上自己的名字

不同情况的邮件模板

情况一：询问论文相关事宜

Subject: P5Y101: Question about essay

Dear Professor XXX:

I am a student in your Introduction to Psychology class (PSYI01). I have a question about the essay due next Tuesday and I was not able to find the answer on the syllabus. Should our essay draw only on readings listed on the syllabus or can I incorporate scholarly articles i read on my own, as long as it fits with the subject of the assignment?

I look forward to hearing from you.

Best regards,

XXX

情况二：论文导师请求

Subject: Senior thesis on Attachment Theory

Dear Professor XXX:

Professor Jones suggested I reach out to you because the topic of my senior thesis is Attachment Theory.  I know you have done extensive research in this area, and i think meeting with you before i start my thesis would help me get started in the right direction. Would you be available for a short meeting next week?

I look forward to your reply.

Sincerely,

XXX

情况三：面对面谈话请求

Subject: PSYI01: Follow up on the exam

Dear Professor XXX:

I am a student in your introduction to Psychology class (PSY101).  After getting the results of last week's exam, I realized that i am struggling with more than one topic in the course. I want to do my best in this class, and would like to review my exam with you. Is there a time we could meet later this week to talk further?

I look forward to your reply.

Best regards,

情况四：跟进邮件

Subject 直接跟进上一条邮件，无需重新植入标题

Dear Professor XXX:

I'm writing to follow up on my email I sent earlier this week regarding a question that have about the [name of assignment / exam].

I look forward to hearing from you.

Best regards,

XXX

情况五：延后交作业

Requesting an Extension如果你这几周真的很忙，但是又有一项更重要的任务要完成，所以需要多延后一下交作业的时间，以下模板可以帮你告诉你的教授发生了什么，并恳请他延期。

Be very specific about why you need an extension. Everyone is juggling multiple priorities, so telling your professor only that you've been "stressed out, sick or busy* isn't enough. Explain the specific barriers you've faced when trying to complete the assignment.Even better,attach a note from your coach,employer or doctor who can attest to why you need an extension.

Subject: Extension on ____

Dear Professor _____.

I hope all is well. I have been extremely busy and stressed with assignments in other classes and with ______ (sport practice, on-campus job, other commitment, health condition,etc.).I do not think that I will be able to submit my best work to you with all of the other tasks on my agenda. I was wondering if you would consider granting me an extension on our upcoming project/paper and submit it by _?

Thank you,

情况六：询问是否能帮你写推荐信

Asking for a Letter of Recommendation

如果你认识一位和你关系密切的教授，需要他为你将来的工作求职或者申请研究生做推荐。一定要提前多一些时间通知教授，这样他们才有时间写一份经过深思熟虑的推荐信。

Subject: Letter of Recommendation for _____

Dear Professor _____I hope all is well and that you had a great ____ (summer, winter break, fall semester, etc...) I am applying for a ____ ( internship, full-time job, graduate program, summer program, etc.) at _____. ( really value and appreciate how you have helped me grow as a student and cultivated my interest in ____. The position requires a letter of recommendation, and I was wondering if you would consider writing one for me?

If you are able to write it,I will follow up with a deadline and any additional information. I have attached a resume and cover letter below as a reference.

I look forward to hearing from you.

Kind Regards.